Editing Album Details

What album editing is for

Use Edit when you want to correct metadata, fill in ownership details, improve insurance readiness, organize a record, or document the exact copy you own.

Album editing combines several kinds of information:

Section	What it controls
Album details	The title and shared album/work identity
Pressing details	Release-specific data such as year, label, catalog number, country, format, and color
Copy details	Your personal copy: condition, purchase details, value, notes, runouts, and storage
Collectibility	Preferred pressing, first pressing, promo, limited edition, autographed, colored vinyl, and edition number
Folders and Vault	Personal organization and physical storage

If you own more than one copy or pressing of the same album, the edit page shows which copy you are editing. Use the copy buttons near the top of the page to switch to another owned copy before changing condition, autographed status, notes, purchase details, runouts, storage, or other copy-specific details.

Album edit page showing album, pressing, copy, and collectibility sections

Locked fields

Some catalog-matched records have locked release fields. DeepGrooves does this so shared release identity data does not drift accidentally.

Locked fields can include title, artist, release year, label, catalog number, country, or format depending on the source. Copy-specific fields remain editable because they describe your record, not the shared release data.

If the release itself is wrong, search for and add the correct pressing, or use manual add for a custom record.

Album edit page with imported release fields disabled

Pressing details

Pressing details help distinguish one release from another.

Field	Why it matters
Year	Helps sorting and release identification
Format	LP, CD, cassette, single, or other media
Label	Helps distinguish label variants
Catalog number	Often the strongest printed pressing clue
Country	Helps separate regional releases
Vinyl color	Useful for color variants and limited runs

If the record is imported and identity fields are locked, compare the detail page with your physical copy. If it is the wrong pressing, use Change Pressing from the album detail page to match the copy to the correct DeepGrooves catalog pressing or release. If the pressing is correct but your copy has a special color or variant, enter it in Color / Variant on the edit page.

Album edit page showing the selected copy and buttons for other owned copies

Copy details

Copy details belong to your owned item. These fields are usually the most important for day-to-day collecting, insurance readiness, and cleanup.

Field	What to enter
Display artist	Your preferred artist display for this copy
Artist sort name	Optional sorting override
Genre	Your collection genre override
Preferred pressing	Mark the copy you consider the main or best pressing
Pressing score	Optional 0-100 collector score
Media and sleeve condition	Your grading of the physical item
Purchase price and date	What you paid and when
Purchase source and source details	Store, seller, event, or other source information
Purchase notes	Provenance, collection-sale context, receipt details, or anything worth remembering about how this copy came to you
Current value	Manual value when you want to override or supplement market estimates
Storage location	Free-text location, separate from the structured Vault
Notes	Personal notes, grading details, memories, or cleanup reminders

Purchase notes are especially useful when you add several records from the same estate, collection sale, shop visit, or online listing. Add the context once while saving copy details so it stays attached to each physical copy.

Copy details section with condition, purchase, value, notes, and storage fields

Runouts

Runouts are the etched or stamped text near the center label of many records. They can identify mastering engineers, pressing plants, lacquers, variants, and other copy-specific clues.

Save runouts side by side, such as Side A and Side B. If a side shows a save control, save that side before saving the rest of the album details. This keeps your copy notes and runout text from getting out of sync.

See Runouts for a deeper guide.

Album edit runout panel with side-specific fields and save controls

Collectibility flags

Use collectibility flags for details that affect how you think about the record:

Preferred pressing
First pressing
Limited edition
Edition number
Promo
Autographed
Colored vinyl

When you mark a copy as Colored vinyl, use Color / Variant to record what it actually is, such as "tan smoke", "clear", "blue marble", or "evergreen opaque".

Autographed, promo, limited edition, first pressing, preferred pressing, condition, value, notes, storage, and runouts are saved to the selected owned copy. If you have three copies, switch to the right copy first, then save the details for that physical item.

These can help with Smart Collections, exports, insurance review, and future filtering.

Collectibility fields and flags in album edit

Folders and Vault

Folders are flexible categories. Use them for projects, listening piles, genres, collector themes, or personal groupings.

Vault is for physical location tracking. Use it when you want structured storage such as rooms, shelves, racks, bins, or positions.

Both are personal to your account.

Album edit folder controls and Vault location area

Saving and canceling

Choose Save changes to apply edits. On mobile, the save and cancel actions stay at the bottom of the screen while you scroll.

Choose Cancel to leave without saving. If you changed any fields, DeepGrooves asks before discarding those changes. Browser refresh or close may also show a native unsaved-change warning.

Mobile album edit screen with sticky save and cancel actions

Store Mode add-details screen

When you add a record from Store Mode, DeepGrooves may send you directly to album edit so you can fill in details while the record is still in front of you. Focus on:

media and sleeve condition,
price paid,
purchase source,
notes,
storage,
and runouts.

Saving returns you to Store Mode.

Troubleshooting

A field is disabled

The record likely came from Discogs or another source where release identity is protected. Edit copy-specific fields, or add the correct pressing if the imported release is wrong.

Save asks me to save runouts first

One or more runout sides has unsaved text. Save the side that still shows a save control, then save album details again.

I changed my mind

Use Cancel. If the page asks about unsaved changes, choose whether to discard or stay.

My counts look different elsewhere

Collection totals can count owned copies, while grouped views may show album/release rows. The edit page is always editing one owned copy.