Collection Health
Collection Health
Collection Health helps you find records that need a little cleanup. It looks for missing or incomplete details that make your collection harder to search, value, insure, organize, or use in Store Mode.
Think of it as a friendly checklist, not a grade on you as a collector. A lower score usually means DeepGrooves needs more information, not that anything is wrong with your records.
Health is divided into four focused views:
- Overview summarizes readiness and points you toward the most useful cleanup.
- Issues contains the searchable, filterable cleanup lists.
- Duplicate Review keeps possible related copies in a separate review-only queue.
- Dismissed keeps hidden issues together so they can be restored later.
What Health Checks
Health checks focus on collection data that helps the rest of DeepGrooves work better.
| Area | Why it matters |
|---|---|
| Condition | Helps value tracking, insurance prep, upgrades, and buying decisions |
| Value | Helps Stats, insurance snapshots, and high-value review |
| Storage | Helps you find records physically |
| Artwork | Helps browsing, sharing, and visual identification |
| Pressing identity | Helps duplicate checks, marketplace context, and exact release confidence |
| Runouts | Helps verify pressings when catalog numbers are not enough |
| Duplicates | Helps find possible repeated records or copy confusion |
Some issues are simple missing fields. Others are hints that deserve review, such as possible duplicates.
Reading the Health Summary
The headline cards separate records from field-level issues. Records needing attention counts each affected record once, while Missing details counts every cleanup opportunity across those records. Collection completeness summarizes tracked collector fields.
A score can improve when you add missing information, dismiss irrelevant issues, or complete low-risk repairs.
Do not chase 100% blindly. Some records may not need every detail. For example, a common inexpensive record might not need runout notes, while a rare pressing probably should.
Issue Categories
Health groups issues into categories so you can work in batches.
Common categories include:
| Category | What it usually means |
|---|---|
| Missing condition | Media or sleeve grade has not been recorded |
| Missing value | No manual or estimated value is available |
| Missing storage | The record has no vault location or storage note |
| Missing runout | Matrix/runout text has not been entered |
| Missing artwork | The record has no usable cover image |
| Possible duplicate | DeepGrooves found records that may refer to the same album or pressing |
Open a category to move into the Issues view and see the affected records.
Reviewing Issues
Each issue row should show enough context to decide what to do next: record title, artist, issue type, and a cleanup action.
Use filters, search, and pagination when a category has many items. If a list is empty, that category has no current matches or the active filters are hiding them.
Cleanup Actions
Cleanup links usually take you to the most useful place to fix the issue.
| Issue | Typical cleanup path |
|---|---|
| Missing condition | Album edit or copy details |
| Missing value | Album edit or value field |
| Missing storage | Album edit, vault assignment, or storage field |
| Missing runout | Album detail runout panel |
| Missing artwork | Album detail or artwork refresh flow |
| Possible duplicate | Duplicate review context |
After saving a fix, return to Health or refresh the issue list. The count should update after DeepGrooves reloads the data.
Dismissing and Restoring Issues
Dismiss an issue when it is not useful for your collection. All dismissed issues live in the Dismissed view rather than underneath each active category.
Dismissing an issue should not change the record itself. It simply tells Health not to keep asking about that item.
Restore a dismissed issue if you want Health to track it again.
Good reasons to dismiss:
- The record is not important enough to research further.
- You intentionally do not track that field.
- The issue is technically true but not useful.
- You want to clean it up later and reduce noise for now.
Batch Repair
Some issues can be repaired in batches when the fix is low risk.
Batch repair should show a preview before applying changes. Read the preview carefully. It should explain what will change and which records are affected.
Use batch repair for straightforward cleanup, such as applying a known genre or storage value to selected test records. Avoid bulk-changing details when you are unsure.
Duplicate Review
Possible duplicates are review hints. They do not always mean something is wrong, and they do not mean DeepGrooves knows your intent.
Two records may look similar because:
- You own multiple copies.
- You own different pressings of the same album.
- Discogs metadata is similar.
- One record was added manually and one came from Discogs.
- A duplicate really was created by mistake.
Duplicate groups stay collapsed until you choose Compare. DeepGrooves shows the strongest available match reason once for each set of records, along with pressing details that help you compare them.
This remains a review-only workflow. Do not delete anything unless you are sure which record should go.
Labels such as "possible same barcode" or "possible same album/work" are deliberately cautious. Use them as a prompt to compare pressing details, country, year, catalog number, runouts, condition, and your own notes.
Health and Other Features
Cleaning Health issues improves several parts of DeepGrooves:
| If you add... | It helps... |
|---|---|
| Condition | Store Mode, insurance, upgrade decisions, value context |
| Value | Stats, insurance snapshots, high-value Smart Collections |
| Storage | Vault, Store Mode, finding records |
| Runouts | Pressing verification and future matching |
| Artwork | Sharing, browsing, public pages |
Troubleshooting
My Health score did not change after I fixed something
Refresh the Health page or reopen the issue category. Some counts update after data is refetched.
Health says a record is missing data, but I added it
Check whether the data was saved on the correct copy or pressing. If you have multiple copies, one copy may still be incomplete.
Duplicate review shows records I intentionally own twice
That is normal. Dismiss the issue if it is not useful, or leave it if you want to revisit it later.
Batch repair is disabled
The selected issue may not support a safe batch repair, or you may need to select records first.
I dismissed something by mistake
Open the dismissed section and restore it.
Related topics:
- smart-collections
- album-editing
- vault
- runout
- market-values